Job Description
Role Summary / Purpose:
Reporting to the Group Company Secretary and Legal Counsel, the incumbent will provide general administrative support and para-legal services to the legal and company secretarial team. This role involves conducting legal research, drafting and reviewing contracts, managing corporate governance matters, and assisting with compliance and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive legal matters with discretion. The incumbent is individually accountable for achieving results through their own efforts.
Role Description & Key Result Areas:
- SENIOR ADMIN RESPOSIBILITIES
- Support the legal team in regulatory compliance matters, including undertaking research, monitoring changes in relevant laws and regulations and preparing presentations, reports, and meeting materials.
- Assist in drafting, reviewing, and managing contracts, agreements, and other legal documents ensuring the completeness of agreements and accuracy of records maintained
- Manage and maintain a centralized repository for legal documents, contracts, and handling correspondence.
- Support litigation management by organizing case files, coordinating with external counsel and tracking deadlines.
- Maintain and organize corporate governance records and various databases, including minute books, company registers and records.
- Provide administrative support such as scheduling meetings, board member support, handling travel arrangements, and events coordination.
- Undertake all corporate compliance filings through the statutory online registries such as BRS, NTSA etc
- Undertake budget tracking, invoice processing and follow through on timely payment, and overall legal department expense management.
- Strong support role to the BU Executive support to enable them effectively discharge their duties.
- Coordinate with other internal departments to gather information relating to the department and ensure compliance with company policies
- Ensure confidentiality and proper handling of sensitive legal documents and communications.
- Often acts as a consultant with respect to decision making of operational and/or tactical importance
- Responsible for managing office infrastructure, e.g. office equipment and stationery and ensuring tools of working are accessible.
Qualifications and Experience:
- Diploma or certificate in Legal Studies, paralegal certification is an added advantage.
- A Bachelor’s degree in a relevant field
- 3 – 5 years’ relevant experience preferably in an in-house legal department or law firm
- Demonstrated proficiency with the Ms Office Suite
- Knowledge of legal terminology, contract management, and corporate governance principles.
- Analytical skills
- Strong verbal and written communication skills
Skills and Personal Attributes:
- Good customer relations and communication skills
- Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive legal matters with professionalism Experience working in a corporate legal office
- Team player with a proactive approach to problem-solving and the ability to work independently
Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders
Responsibilities
Administration
Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
Business Meetings/Events Arrangement
Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
Correspondence
Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.
Document Preparation
Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
Work Scheduling and Allocation
Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
Data Collection and Analysis
Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
Insights and Reporting
Extract and combine data to generate standard reports.
Budgeting
Monitor and analyze data using budgeting systems and protocols.
Personal Capability Building
Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
Operational Compliance
Develop working knowledge of the organization’s policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
Procurement
Support others by carrying out simple procurement tasks. Involves following established procedures.
Skills
Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review
Competencies
Directs Work
Drives Results
Ensures Accountability
Manages Complexity
Optimizes Work Processes
Plans and Aligns
Tech Savvy
Education
NQF Level 3 & NQF Level 2 – Below school leaving
Closing Date
14 April 2025 , 23:59
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